The Court Services division manages the Domestic Violence Registery, which helps communicate domestic violence protective orders to law enforcement. The division also manages the Child Abuse and Neglect Database, which provides both case level and case load information, and the Juvenile Justice Database, which provides information on probation cases.
The West Virginia Domestic Violence Registry is an innovative collaboration between the Supreme Court of Appeals of West Virginia, the West Virginia State Police, the FBI, and more than two dozen other state, federal, and private entities.
The Registry was established in 2009 as a tool to communicate domestic violence protective orders to law enforcement. It enhances the enforcement of those protective orders by providing law enforcement officers the most up-to-date information on a court's actions. The Registry is not open for public searches. Information about the underlying cases is public and available in the magistrate or circuit clerk’s office in which the underlying case is filed.
The Registry allows a law enforcement officer to know whether a current protective order is in effect as that officer responds to a call, enhancing the safety of both the officer and the potential victim. The database that supports the Registry has a scanned copy of the actual protective order, so there is no confusion about what it says, who issued it, and whether it is still in effect.
Magistrate court staff and family court staff scan domestic violence protective orders into the database within minutes of when they are issued by a court. A computer system submits them through the West Virginia State Police into the National Crime Information Center. Law enforcement officers nationwide have access to that system.
The accuracy rate for submissions to NCIC is required to be 90 percent. The West Virginia Supreme Court Domestic Violence Registry accuracy rate has been above 97 percent since its inception.
The registry is maintained, updated, and the validation process is completed by the Court Services Division.
The project is led by Division Director Angela Saunders. Others who work on the project are Director of Family Court Services Lisa Tackett, who is counsel for the project; Jeremy Nagy, data manager; Sandy Hathaway, validation specialist; Janis Kitzmiller, accountant; and Barbara White, staff. Consultants and programmers are: Mark Starcher, David Coffey, Mark Fowler, and Director of Technology Services Scott Harvey.
Child Abuse and Neglect Database
Over the last few years the West Virginia Supreme Court of Appeals has demonstrated its commitment to children through its attention to child abuse and neglect proceedings. West Virginia’s Child Abuse and Neglect Database was created in 2006 in an effort to collect detailed records of active child abuse and neglect cases in West Virginia. This nationally recognized database uses twenty-five performance measures to ensure state and federal timelines are met within child abuse and neglect cases. The database is managed by the Court Services Division of the Supreme Court’s Administrative Office. The project is supported with funds provided by the U.S. Department of Health and Human Services, Administration for Children and Families, with additional funding provided by the court.
Juvenile Justice Database
The West Virginia Juvenile Justice Database (JJDB) is a computerized data collection system that provides an efficient and productive method for storing, editing and retrieving information important to adequately supporting juvenile probation services in the state. The JJDB was transferred from the West Virginia Division of Criminal Justice Services (DCJS) to the Supreme Court of Appeals of West Virginia in 2009. The project is supported through a federal United States Department of Justice, Office of Juvenile Justice & Delinquency Prevention grant sub-granted to the Court through DCJS.