WV Circuit Clerk E-filing and Case Management Modernization Project
This page is reserved for guides, training, and other reference materials.
Video and PDF User Guides
Click a link to view the user guides. Check back as new guides will be added.
Authenticity of E-filed Orders
By order entered July 11, 2016, the Court has clarified the authenticity of e-filed orders. As of July 12, 2016, each e-filed order in Marion, Monroe, and Hampshire County will contain two stamps at the top of the first page. The order was amended on November 1, 2016 to include e-filed orders in Jefferson County. The official e filing court stamp appears on the top-right corner, and identifies the county, the circuit clerk, the case number, and the date and time of filing. Trial Court Rule 15A.25. The official judge’s signature stamp appears on the top-left corner, and identifies the judge, the county, and a reference code. The reference code is a unique identifier, which allows any recipient of an order to verify its authenticity by utilizing an online verification tool.
The CourtPlus Initiative is operating as a pilot project. In some instances, orders entered prior to July 12, 2016 do not bear an official judge’s signature stamp and a reference code, but will instead only contain an official e-filing court stamp and the typographic signature of the presiding judge. The official judge’s signature stamp and reference code have been added as a means to allow third parties to easily verify the authenticity of an e-filed order.
Third parties such as law enforcement, regional jails, county officials, and the State Auditor should be refer to the Administrative Order to resolve questions about the authenticity of e-filed orders.
23rd Judicial Circuit Assignments
For all case assignments in the 23rd Judicial Circuit, please refer to this guide.