West Virginia Judiciary

Court Reporter Forms

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If you have questions regarding these forms, contact Jacque Beaver at 304-558-4259 or jacqueline.beaver@courtswv.gov

Court Reporter Appearance Fee invoice

Court Reporter ERO Appearance Fee invoice

Freelance court reporters who substitute in circuit court (for circuit judges) must complete this form, obtain the signature of the circuit judge, and forward it to the Supreme Court for payment.


Court Reporter Transcript Pay Statement invoice

Transcript Pay Statement invoice-Page 2 (for Grand Jury proceedings only)

ERO-Typist Transcript Pay Statement invoice

ERO-Typist Transcript Pay Statement invoice - Page 2 (for Grand Jury proceedings only)

The Office of the Administrative Director of the Supreme Court of Appeals will pay transcription fees to a court reporter for producing:

  1. Transcripts requested for purposes of appeal to the Supreme Court by a criminal defendant who has received a fee waiver from the circuit judge stating defendant is eligible for appointed counsel.
  2. Transcripts requested for purposes of appeal to the Supreme Court in child abuse/neglect proceedings, if counsel was appointed by the circuit judge.
  3.  
  4. Transcripts requested for purposes of appeal to the Supreme Court in juvenile delinquency proceedings, if counsel was appointed by the circuit judge. The Office of the Administrative Director will pay transcription fees for preparation of an original and one copy of the above transcripts if they were requested for purposes of appeal to the Supreme Court of Appeals, and the requesting party completed the Appellate Transcript Request form and provided it to the appropriate parties. The court reporter’s request for payment must be made on this form, and the required documentation listed on the form must be attached to the invoice.

Monthly Report of Appellate Transcript Production

Monthly reports of transcript production for civil and criminal cases on appeal to the Supreme Court of Appeals shall be filed by official court reporters in the Office of the Clerk of the Supreme Court of Appeals. All requests for transcripts for purposes of civil and criminal appeals from judgments of circuit courts are to be reported, whether or not the transcript has been filed in the office of the circuit clerk. Once requested, a transcript must be carried on each monthly report filed thereafter until the transcript is completed and a notation to that effect appears on the monthly report. An official court reporter is required to submit a monthly report even if he or she has no outstanding transcript requests or if a transcript request was received and completed in a single month. Freelance/substitute court reporters are not required to submit monthly reports.

Certification of Completion/Filing of Appellate Transcript

When an appellate transcript is completed and filed with the circuit clerk, the court reporter shall immediately notify the Clerk of the Supreme Court of Appeals that the transcript has been completed by filing the Certification of Completion/Filing of Appellate Transcript form. A Certification of Completion/Filing of Appellate Transcript form must be filed for all appellate transcripts, civil and criminal, including private pay. If the transcript is billable to the Supreme Court, and you are going to submit your invoice immediately, there’s a paragraph on the invoice that will be accepted in lieu of the Certification of Completion form. If you are not going to submit your invoice immediately, a Certification of Completion must be submitted as soon as the transcript is filed.

Appellate Transcript Request

Form for requesting transcripts for purposes of appeal to the Supreme Court. Form is to be completed by counsel or person requesting transcript, and mailed to the Clerk of the Supreme Court of Appeals within thirty days after entry of the appealable order.

If the requesting party is unable to make contact with the court reporter to make satisfactory arrangements for transcript production, including necessary financial arrangements, send a cover letter to this effect with your request to the court reporter. A copy of the cover letter must be attached to the original request mailed to the Clerk of the Supreme Court of Appeals.

The requesting party is responsible for distributing the copies of the Appellate Transcript Request form. Do not give copies of the request to the court reporter or circuit clerk for distribution.